How to set up and send a lease for e-signature
Upload your lease, place signature fields, and send it to your tenant for signing in just a few steps.
With e-sign, your lease goes from uploaded to signed without anyone printing a single page. This guide walks you through uploading your lease, placing fields, and sending it out. Once both parties sign, the completed document is saved automatically.
This is a Landlord PRO feature. Lease e-signing requires a Landlord PRO or RentSpree PRO plan. Learn more about Landlord PRO
Step 1: Open the Lease tab
From your property, click the Lease tab, then click Set up lease.
Step 2: Choose how to set up your lease
Select Upload your own lease to upload a document you already have. Click Get started.
Build from a template is coming soon. For now, you'll need your own lease document ready to upload.
Step 3: Upload your lease
Drag your file into the upload area or click to browse. Accepted formats: PDF, PNG, JPG, and JPEG. Maximum file size: 20 MB.
Make sure your file is not password-protected and does not contain editable text fields before uploading. Either will prevent the document from processing correctly.
You can upload multiple files if your lease spans more than one document. Use the drag handles to reorder them into the sequence you want your signer to see.
Step 4: Place signature and date fields
The document editor opens with a panel of standard fields on the left: Text, Checkbox, Initial, Signature, and Date Signed. Drag any field onto the document and position it where you need it.
After placing a field, select the signer it belongs to from the Assigned signer dropdown in the left panel. Each field can be assigned to a different person, so you can place the landlord's signature field and the tenant's signature field separately.
Work through the document top to bottom and place every field before assigning signers. It's faster than switching back and forth. For a standard lease, you'll typically need a Signature and Date Signed field for each party.
When all fields are placed and assigned, click Save and Close.
Step 5: Review and send
Review the signer details pulled in from your accepted applicant. You'll see the tenant's name and email address, along with your own as the landlord. Click Edit next to either party if anything needs updating.
Check the box to accept RentSpree's e-sign and e-delivery consent, then click Send for signatures. Both parties will receive an email with a link to review and sign the document.
Step 6: Save as a personal template (optional)
After sending, RentSpree will ask if you want to save this lease as a reusable template. Give it a name and click Save as a template to store it for future signings. Click Skip if you don't need it saved.
If you use the same lease for multiple properties, saving it as a template saves you from re-uploading and re-placing fields every time. Worth the extra 10 seconds.
What happens next
You will receive an email to add your own signature to the official document. Your tenant also receives an email with a link to review and sign. Once they sign, you'll be notified. When both parties have signed, the completed lease is stored on the Lease tab for your records. You may also download a copy once signed.